A green status can mean equipment arrived to one team and installation accepted to another. That difference matters when a project owner uses the dashboard to schedule the next stage. Define the status terms before choosing their colors.
Attach evidence to each status
Agree what must be true for a room or device to move between stages. “Ready for installation” might depend on an approved room release, complete kit and confirmed access. The exact requirements belong to the project owners, not a generic dashboard template. Identify who can confirm each requirement and where its supporting record is stored.
Make exceptions visible without hiding progress
Separate a completed task from an unresolved condition that prevents the next stage. For example, physical placement can be complete while authorized configuration is still pending. Use a short explanation beside the status rather than relying on a color alone. Review old green entries when scope changes because a previous readiness decision may no longer apply. Keep the dashboard connected to the working checklist so the two records do not drift.
Practical takeaway
Publish a small status dictionary alongside the dashboard. Every status should tell the reader what was confirmed and what can happen next.